Accountant

The Accountant manages financial record-keeping, ledger maintenance, bank reconciliations, inventory controls, and payroll administration for the pharmacy. Operating under the pharmacy head in Arada Sub-City, the role ensures adherence to internal control policies, accurate financial reporting, and compliance with statutory and organizational regulations.

Key Responsibilities

• Compiles input data for planning and participates in formulating internal control policies and procedures for administration and finance matters of the program.
• Performs journalizing, posting, cross-referencing, adjusting entries, correcting entries, closing entries, determining account balances, testing accounting activities for accuracy.
• Carries out inventory control activities of the program; participates in stocktaking activities of the program.
• Verifies that journal entries of financial transactions agree with the entries and particulars of the respective source documents.
• Regularly tests account balances for overstatement, understatement, transposing omission and other possible clerical errors to keep the book of accounts reliable and updated.
• Makes reference and cross-reference of all source documents to the ledger account codes, keeps and updates journal voucher register books.
• Prepares a monthly trial balance of all ledger account balances.
• Reconciles bank statements against the Program’s book of accounts.
• Journalizes payroll, and verifies clearance of salary advances and payroll fund account.
• Follows up that taxes and insurance payments and collections are handled on time, verifies that insurance claims are submitted and checks correctness of claim computations.
• Reviews, analyses and summarizes petty cash data.
• Compiles and verifies proper payroll input data and other payments to workers for preparation of payroll; prepares payroll of the Program.
• Encodes accounting data in the computer, analyses the encoded information with the aid of the computer, prints the required financial report.
• Assists external auditors in providing the necessary documents.
• Follows up budget requisition, consolidation, endorsement and implementation matters of the program are in accordance with pre-established regulatory framework.
• Expedites and facilitates the preparation of annual budget for income and expenditure and annual forecast of cash flow for the pharmacy.
• Follows up the evaluation and analysis of monthly trial balances, quarterly statements of income and expenditure account and quarterly balance sheet of all pharmacies and of any other financial information and the provision of qualified information for management decision making.
• Ensures the consistency of physical count of inventories with their balances in the book of accounts.
• Checks the correctness of petty cash payment vouchers and account coding.
• Operates a computer, calculator and other common facilitating office machines used for computing and recording financial transactions.
• Maintains and updates purchase register books for both foreign and local purchases by inserting all the necessary data.
• Summarizes accounting records on worksheets and other working papers in preparation to produce financial reports.

Educational Qualification & Experience Requirements

• Education: First Degree in Accounting.
• Experience: Minimum of 4 years of relevant professional work experience as an Accountant or Finance Officer.

Required Skills & Competencies

• Proficiency in computerized accounting systems, ledger maintenance, and financial reporting.
• Strong attention to detail and adherence to internal control standards.

Required Skill Tags: Communication