Administrative Support Manager

Job Summary

Accountable and responsible for verifying all T&E before accounting in the system timely.

Administrative support manager is responsible for helping a business run smoothly and efficiently. Administrative support managers support the work environment of a business by observing what needs scheduling, maintenance, and coordination and take responsibility for much of the paperwork, policy, and office supervision.

Key Responsibilities

• Forwards information by receiving and distributing communications, collecting, and mailing correspondence and copying information.
• Air ticket reservations (Email communications for travel arrangements and payment follow up)
• Hotel room reservation and car rental arrangements for guests coming for work or conferences (Email communications, Guarantee letter preparations and payments follow up)
• LOI and Application letters preparation for guests coming for work or conferences (Email communications and follow up)
• Support expats with transition
• Managing director's calendar management and support upon request
• MT's expense settlement supporting with documents for their home items shipment (Communicating with movers)
• Preparing quarterly expense report for the managing director to be sent to the global office.
• MT's car PM follow up and arranging replacement.
• Following up on MT drivers leave request and arrange replacements.
• Follow up on Fireworks cleaning service and process payment.
• Supporting Administrative Assistant and receptionist.
• Oversee the maintenance of physical facilities and equipment.
• Manage the budget and financial resources of the organization.
• Monitor and maintain office suppliers.
• Support in arranging management meetings, and other general meetings as required to expected standard.
• Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to the organization accomplishments.
• Collaborate with other managers and stakeholders to achieve organizational goals and objectives.

Required Qualifications

Education

• BA degree in administrative office Management, Secretarial Science, or related fields

Experience and Skills

• • 4-years' experience

How to Apply

Apply through the Heineken careers portal using the link provided in the posting.