The Cash Assistant is responsible for supporting the effective implementation of WFP-funded cash assistance activities, including beneficiary registration, verification, cash disbursement coordination, reconciliation, and on-site documentation. This role ensures that cash distribution processes are conducted efficiently, transparently, and in compliance with donor regulations, safeguarding standards, and organisational accountability frameworks. The Cash Assistant works closely with the Field Coordinator, Cash Officers, Finance, CFRO, Security Personnel, Financial Service Providers (FSPs), and WFP focal persons to ensure smooth and compliant cash operations at the field level.

Scope of Role & Key Responsibilities

Beneficiary Registration & Verification

Support digital biographic and biometric registration of beneficiaries.
Verify beneficiary documentation against approved lists.
Ensure accurate data entry and proper filing of registration records.
Assist in QR code issuance and beneficiary identification processes.
Immediately flag discrepancies, duplication, or suspected fraud.
Ensure crowds are controlled with awareness of the cash assistance participants.

Cash Distribution Support

Assist in organising and implementing cash distribution activities in coordination with FSPs.
Cross-check beneficiary lists before disbursement.
Support reconciliation of distributed cash against approved beneficiary lists.
Ensure proper documentation of payment records and beneficiary acknowledgements.
Support post-distribution monitoring activities when required.

Financial Documentation & Reconciliation

Maintain accurate cash distribution records and support documentation.
Support daily reconciliation of distribution reports.
Ensure documentation complies with donor and SCI audit requirements.
Assist in preparing activity reports and distribution summaries.

Accountability & Community Engagement

Support complaint and feedback response mechanisms (CFM/CFRO).
Ensure beneficiaries are informed about entitlement amounts and distribution processes.
Promote transparency and fairness during cash distribution.
Always maintain confidentiality of beneficiary data.

Safeguarding & Protection

Ensure all cash activities uphold dignity, inclusion, and non-discrimination principles.
Prioritize vulnerable groups, including elderly persons, pregnant women, persons with disabilities, and child-headed households.
Immediately report safeguarding concerns in line with SCI safeguarding policies.
Maintain zero tolerance for harassment, abuse, or exploitation.

Coordination & Reporting

Work closely with Field Coordinator, Finance, Security, CFRO, and WFP representatives.
Provide daily operational updates and incident reports.
Escalate security, compliance, or operational risks promptly.
Support documentation of major incidents and lessons learned.

Risk & Compliance

Strictly adhere to SCI and donor compliance standards.
Prevent and report fraud, duplication, or misuse of funds.
Ensure transparency in beneficiary targeting and cash disbursement.
Support mitigation of financial and operational risks at the field level.

Context: Emergency cash assistance for IDPs, returnees, and vulnerable communities.

Behaviours (Values in Practice)

Accountability

Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values. Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition

Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same. Widely shares their personal vision for Save the Children, engages and motivates others. Future-oriented, thinks strategically and on a global scale.

Collaboration

Builds and maintains effective relationships with their team, colleagues, members, and external partners and supporters. Values diversity, sees it as a source of competitive strength. Approachable, good listener, easy to talk to.

Creativity

Develops and encourages new and innovative solutions. Willing to take disciplined risks.

Integrity

Honesty encourages openness and transparency; demonstrates the highest levels of integrity.

Qualifications

Bachelor's degree in Economics, Accounting, Finance, Business Administration, Social Sciences, or related field.

Experience and Skills

Minimum 2–4 years of relevant experience in cash programming, finance, accounting, humanitarian assistance, or NGO operations.
Experience in cash transfer programming (CTP) or WFP-funded projects is highly desirable.
Strong documentation, reconciliation, and reporting skills.
Experience working with Financial Service Providers (FSPs) preferred.
Strong organisational and multitasking ability under pressure.
High level of integrity and attention to detail.
Strong communication skills in English and Oromo are mandatory (additional local languages are an asset).
Ability to work effectively in multicultural and field-based environments.
Ability to handle sensitive situations with professionalism and confidentiality.
Computer literacy (MS Office, digital data collection tools, registration platforms).

Additional Job Responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience. The program manager is expected to cover emerging assignments in the humanitarian program operations.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Cash Assistant

Job Description