Executive Support Associate

About the Organization

Project Expedite Justice (PEJ), founded in 2016, is a United States-based NGO with 501(c)(3) charitable organization designation.

PEJ's mission is to use all available legal options to seek justice for individuals inadequately protected under the law, who cannot access legal resources, and who are exploited by governments, corporations, or others.

PEJ applies a novel, victim-centered approach to addressing mass atrocities. PEJ's 3-step model includes training, mentoring, and providing independent legal consulting. We partner with and train local lawyers and investigators to collect, analyze, and preserve evidence according to international legal standards. Without evidence, there can be no accountability. We further build local capabilities and advance the justice process through case-specific mentoring and strategic guidance to local legal practitioners and investigators. Finally, we partner with local NGOs, pro bono law firms, and legal clinics to represent victims of international crimes and serious human rights abuses in court or alternative judicial mechanisms.

PEJ has projects in several countries. Our inclusive team includes people working remotely from Africa, Asia, Europe, South America, and the US. We are deeply committed to increasing opportunities for lawyers and other human rights defenders from the global majority or Global South to participate in international rule-of-law-based nonprofit work.

Job Summary

Project Expedite Justice (PEJ) is seeking a proactive and detail-oriented Executive Support Associate to provide cross-functional support to the Executive Team. This role is designed for an early-career professional who is eager to contribute to the strategic, operational, and administrative functions of a global human rights organization.

Working under the guidance of the Executive Coordinator, the Associate will assist with internal communications, compliance, fundraising, HR, investigations, and organizational support. This position offers a unique opportunity to gain experience in nonprofit governance, international law, and human rights advocacy.

We are able to offer an International Consultancy until June 30, 2027 (open to extension depending on the project needs and available budget).

Key Responsibilities

Key Deliverables

• Clear, well-formatted executive communications, reports, and administrative documents delivered on time.
• Organized and up-to-date digital archives for executive, compliance, and HR records.
• Support materials for fundraising (e.g., donor research, proposal drafts) as assigned.
• Internal policies and compliance documents reviewed, updated, and properly maintained.
• Effective coordination of executive tasks, meetings, and internal communications using project management tools.

Executive and Administrative Support

• Assist in drafting, editing, and formatting communications, memos, and reports on behalf of the Executive Team.
• Help with formatting, proofreading, and compiling administrative reports.
• Assist with logistical planning for travel, events, or remote meetings.
• Provide general administrative support to other departments, as requested.
• Maintain confidentiality and handle sensitive information with discretion.
• Assist with document archiving and the digital organization of records.
• Support the Executive Team in tracking tasks and deadlines using project management tools.
• Coordinate internal communications and support inbox management.
• Monitor daily news and developments relevant to PEJ's mission and project areas, and report any significant updates to the Executive Coordinator.

Fundraising Support

• Support the Development Team by researching funding opportunities, including institutional donors and foundations.
• Assist in the construction of funding proposals, concept notes, and other donor-related documents.
• Support fundraising efforts, including research, proposal development, and preparation of supporting materials.

Compliance and Policy Support

• Assist the Managing Director and Executive Coordinator in reviewing, drafting, and updating internal policies, SOPs, and Bylaws.
• Help maintain and organize the compliance archive to ensure accessibility and version control.
• Participate in reviewing documentation for compliance with internal procedures.
• Support coordination and documentation efforts related to internal operations, proposals, and compliance records.

HR and Investigation Support

• Assist the HR Unit, when needed, in organizing HR documentation and onboarding materials.
• Support archiving processes and ensure accuracy in personnel records recordkeeping.
• Support internal investigative research tasks or case-related documentation as needed.

Required Qualifications

• Bachelor's degree or current student in law, international relations, public policy, nonprofit management, psychology, or a related field.
• Junior profile - with less than 2 years of experience preferred.
• Excellent writing, editing, and research skills.
• Strong organizational skills and close attention to detail.
• Ability to manage multiple priorities and maintain discretion with sensitive information.
• Comfortable using Google Workspace, Zoom, and project management tools (ClickUp).
• Interest in human rights, international justice, nonprofit operations, and civic engagement.
• Demonstrated initiative, curiosity, and ability to work both independently and collaboratively.

Required Skills and Competencies

Professional Development Outcomes

• Gain experience supporting executive leadership in a global nonprofit setting.
• Develop core skills in operations, policy review, compliance, and fundraising.
• Strengthen abilities in professional communication, task management, and interdepartmental coordination.

How to Apply

Email: recruitment@projectexpeditejustice.org with "Application: Executive Support Associate" in the subject line, and attach:

• CV/resume (maximum of two pages); and
• Cover letter;

By submitting your application, you consent to a reference check, where we will contact up to three character references you provide.

Applications will be reviewed on a rolling basis to fill this position as soon as possible.