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Finance & Admin Officer

The Finance & Admin Officer will be an essential part of the Ethiopian Red Cross Society and based in ERCS offices in Somali region.

The role of Finance & Admin Officer shall support the ERCS in Somali region in effective financial management of our DG ECHO Funded - Disaster Preparedness project. Moreover, the role will ensure efficient, effective, and timely administration and running of the office in ERCS Somali region.

Key Performance Areas

All tasks will be performed under the supervision of the ERCS Somali Region Finance and Admin Head and secondarily under the supervision of the Project Officer.

• Assist the regional office and the project team with quality control of monthly, quarterly & annual financial report preparation.
• Assist the regional office and the project team with quality control on project budget preparation & review.
• Assist the regional office and the project team with preparation, quality control and prompt processing of cash requests.
• Ensure timely remittance of the financial documents/expenses to the ERCS headquarters for prompt booking in the relevant system.
• Establish asset management & inventory for branch office and project in general.
• Facilitate travel & working advances and follow up on the settlements.
• Prepare payment of expenditure and make sure all needed supporting documents are attached.
• Manage monthly petty cash, bank transaction & reconciliation.
• Regular follow-on payments for vehicle, office supplies & utilities.
• Facilitate hotel booking for project visitors.
• Ensure strict adherence to new & existing administrative system for the project.
• Assist with the planning of meetings & workshops.
• Perform any other related tasks assigned by regional head and the project officer.

Required Qualifications

• University Degree in Accounting or Business Administration – related field.
• 3–5 years of relevant experience.
• Experience in administration/finance management.
• Experience in DG ECHO funded project (preferred).

Knowledge, Skills, & Competences

• Strong communication skills, both written and verbal.
• High degree of integrity, proactive approach, and discretion in personal conduct.
• Excellent computer skills and knowledge of Microsoft Office.
• Structured and skilled in managing time and task to meet deadlines.
• Intercultural understanding and ability to work in a team.

Required Skills

• Time management.
• Microsoft Office Pack: Word, Excel, Access, Publisher, Outlook, PowerPoint.
• Communication.
• Leadership.
• Financial management.

Skills Required: Accounting / Finance