SDDC Project Coordinator

About the Organization

Plan International is an independent development and humanitarian organisation that advances children's rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children's rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won't stop until we are all equal.

Job Summary

The SDDC Project Coordinator role will provide administrative and logistics support to SDDC's global rollout process, notably around communications, project tracking and reports. They will be responsible for documentation of project progress, changes to policies & processes, collection and dissemination of good practices, and maintenance of the SDDC page and library on the Plan's website.

The post holder will provide further support by organizing meetings, maintaining notes, project activities, decisions, and outcomes; keeping track of deadlines and responsibilities; and ensuring all concerned staff are informed, ensuring tasks are conducted in a timely manner with high quality. They will support the coordination of project activities with Sponsorship Operations team, Regional Offices, Country Offices, field Sponsorship teams, and GH Teams.

Key Responsibilities

Project Administration & Reporting

• Maintain project management artefacts such as workplans, milestone trackers, decision logs, action logs, dependency trackers, and risk/issue logs, ensuring information is current and easy to access.
• Maintain and organise core SDDC project documentation, including meeting notes, presentations, status updates, guidance documents, trackers, reports, and reference materials.
• Support the preparation and consolidation of project updates, governance papers, dashboards, and progress reports for internal stakeholders.
• Ensure the SDDC documentation, including on Planet, SharePoint, and teams is up to date, well organised, and maintained in line with best practices and relevant policies including Child protection, safeguarding, and Data Privacy.

Global Documentation & Knowledge Dissemination

• Support learning and knowledge-sharing by collecting, documenting, and disseminating good practices, lessons learned, key decisions, success stories, and implementation insights from pilots and rollout activities.
• Support the preparation of the SDDC system rollout including user guidance, operating procedures, rollout packs, internal reference documents, internal readiness materials, and country support materials.
• Ensures that Plan International's global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International's Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Required Qualifications

Essential

• Experience supporting project coordination, reporting, timeline tracking, and documentation management.
• Strong written and verbal communication skills, with the ability to communicate clearly and build effective working relationships with colleagues across countries and time zones.
• Strong organisational and administrative skills, with the ability to manage multiple tasks and priorities and deliver to agreed deadlines.
• High standards of accuracy and attention to detail.
• Strong skills in capturing, organising, maintaining, retrieving, and sharing information effectively using appropriate platforms and channels.
• Experience using collaboration and documentation tools such as Microsoft Teams, SharePoint, Excel, PowerPoint, and web/intranet platforms.
• Ability to prepare clear and well-structured meeting notes, reports, trackers, and project documentation.
• Strong collaboration and interpersonal skills, with the ability to work effectively with people from different cultures and functions with integrity and professionalism.
• Ability to work flexibly as part of a dynamic and fast-paced team.
• Full working fluency in English. Additional languages, particularly French, desirable.

Desirable

• Experience supporting global or multi-country projects, ideally involving system implementation, rollout, or change management.
• Familiarity with project management disciplines, including workplanning, milestone tracking, risk and issue management, and action follow-up.
• Experience maintaining internal knowledge hubs, intranet pages, or document repositories.
• Awareness of data privacy, safeguarding, and information management requirements in an international NGO context.

Required Skills and Competencies

• Project coordination, reporting, timeline tracking, and documentation management.
• Written and verbal communication and relationship building across countries and time zones.
• Organisation and administration, managing multiple tasks and priorities to agreed deadlines.
• Accuracy and attention to detail.
• Capturing, organising, maintaining, retrieving, and sharing information using appropriate platforms and channels.
• Collaboration and documentation tools such as Microsoft Teams, SharePoint, Excel, PowerPoint, and web/intranet platforms.
• Preparing clear and well-structured meeting notes, reports, trackers, and project documentation.
• Collaboration and interpersonal skills across cultures and functions.
• Flexibility within a dynamic and fast-paced team.
• Full working fluency in English; additional languages, particularly French, desirable.

How to Apply

Apply via the Plan International careers portal using the link provided.

Type of Role: Permanent or maximum fixed term contract as per employing office's standard terms and conditions.

Reports to: Transformation & Impact Lead (NextGen)

Location: The location of this role can be flexible where Plan International has an office that can employ on behalf of the Global Hub and you have the pre-existing right to work and live.

Applicable locations include: Australia, Bangladesh, Belgium, Benin, Brazil, Burkina Faso, Cambodia, Cameroon, Canada, Central African Republic, China, Colombia, Denmark, Dominican Republic, Ecuador, Egypt, El Salvador, Ethiopia, Finland, Ghana, Guatemala, Guinea, Guinea-Bissau, Haiti, Honduras, Hong Kong, Indonesia, Ireland, Japan, Jordan, Kenya, Korea, Laos, Lebanon, Liberia, Malawi, Mali, Moldova, Mozambique, Myanmar, Nepal, Niger, Nigeria, Norway, Paraguay, Peru, Poland, Philippines, Rwanda, Senegal, Sierra Leone, South Sudan, Sudan, Sweden, Switzerland, Tanzania, Thailand, Timor-Leste, Togo, Uganda, Ukraine, United Kingdom, United States, Vietnam, Zambia, Zimbabwe.

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls' rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.