Supply Chain Intern

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Background of IRC

The International Rescue Committee (IRC) helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities that support them, as well as with those who remain within their homes and communities.

At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. IRC leads the way from harm to home. Began work in Ethiopia, 1999 in response to severe drought that happened in Ethiopia's Somali region. Currently, providing assistance in ten different regions implementing emergency and development programs in health, water and sanitation, economic recovery and development (ERD), women's protection and empowerment, education, child protection, and multi-sectoral emergency response.

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Internship Program Overview

The Supply Chain Intern will support IRC's supply chain compliance efforts by ensuring procurement documentation is complete, accurate, and audit‑ready across both Addis Ababa and field offices. The role focuses on strengthening documentation standards, enhancing digital filing quality across Integra and Box, and supporting procurement teams to meet SOP requirements. This internship provides hands‑on experience with procurement compliance, ERP systems, digital record management, and audit preparation.

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Major Tasks

• Review and verify all procurement attachments uploaded in Integra, ensuring alignment with each procurement method and threshold.
• Audit Box folders to confirm file accuracy, naming consistency, and proper link management.
• Identify and flag missing or incomplete documentation (e.g., missing signatures, bid summaries, RFQs, BEPs).
• Create and maintain a Master Procurement Index mapping physical files to digital records across offices.
• Conduct weekly spot checks to evaluate threshold compliance (Direct, Single, Competitive procurement).
• SOP Implementation: Assist in the workflow for new procurement requests to ensure they follow the refreshed SOP from the outset.
• Reporting: Maintain a tracker of compliance rates across various departments and field offices to identify where more training is needed.
• Vendor Record Maintenance: Update and verify the Vendor Master File documentation (e.g., ensuring business licenses and tax registrations are valid and correctly uploaded).
• Audit Preparation Support: Prepare "Audit Ready" folders for upcoming internal/external reviews, ensuring every transaction is "Audit-Proof" based on the SOP checklist.
• Process Improvement: Suggest methods to automate or simplify the filing process within Integra to reduce manual errors and duplication of work.

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What You Will Gain

• Procurement Compliance: Mastery of organizational procurement cycles and threshold-based documentation.
• Systems Proficiency: Hands-on experience with Integra (ERP) and professional document management via Box/SharePoint.
• Audit Readiness: Understanding of how to prepare procurement files for internal and external donor audits.
• Attention to Detail: Developing a "quality-first" mindset for financial and legal record-keeping.

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Educational Requirements

• Recent graduate or final year student in Procurement & Supplies Management, Business Administration, or Information Management.
• Proficiency in Microsoft Office (specifically Excel for tracking) and familiarity with digital filing systems.

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Language Skills

• Proficient in Amharic and English writing and speaking skills.

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How to Apply

Candidates who meet the above qualifications; please send your CV and application letter only through IRC, IRC P.O. Box 249 IRC Assosa or through this ethiojob link.

Your application letter/cover letter must include the following information:

• Name of the position you have applied for.
• Date of application.
• Summary of your qualifications and experience.
• Motivation/objective of why you have applied for the job.
• Please include at least 3 references from current and former supervisors.

Female Candidates Only.

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Equal Opportunity Employer

IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

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Professional Standards

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons.

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Gender Equality

IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances.

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Equal Opportunity Employer

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

Skills (mandatory): Accounting

Languages: English

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